How our 9-stage application tracker works, Pulchowk, Lalitpur
Follow your study abroad application from the first review to enrolment: every stage explained in plain words, the documents you need and what you do next. Try the sample below.
How can I track my university application in Nepal?
When you apply through the WI Education Consultancy Lalitpur online portal, your application is placed on a 9-stage tracker: Received → Profile review → Applying → Offer → Funds & documents → Acceptance → Visa → Enrolling → Enrolled. You see the current stage, a progress bar, a short explanation, the documents still needed and a note on what to do next. Your counsellor in Pulchowk, Lalitpur, moves the application forward as each step is completed, and you get a notification and an e-mail when it changes.
Try the interactive sample
This is a sample application, not a real student. Press a stage, or use Next and Back, to see what the student sees and what the document checklist looks like.
You:
Your counsellor:
Document checklist (sample)
The 9 stages, one by one
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Received
We have your application. A counsellor will review it and contact you.
You: Finish your profile and list the course you want.
Your counsellor: A counsellor reads your application and contacts you.
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Profile review
Your profile is being checked against the entry requirements.
You: Share your marks, English score and study plan.
Your counsellor: We check your profile against the entry requirements and suggest suitable courses.
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Applying
We are preparing and submitting your application to the institution.
You: Confirm the course and intake, and check your statement of purpose.
Your counsellor: We prepare the application and submit it to the institution.
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Offer
You have an offer. Your counsellor will explain any conditions.
You: Read the offer and its conditions.
Your counsellor: We explain whether the offer is conditional or unconditional and what is still needed.
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Funds & documents
Prepare your financial papers and the documents in your checklist.
You: Prepare your financial papers and the documents in your checklist.
Your counsellor: We review each document and mark it received or needs fixing.
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Acceptance
The institution is confirming your place.
You: Answer any request from the institution quickly.
Your counsellor: We follow up with the institution until your place is confirmed.
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Visa
Your visa application is in progress.
You: Follow your counsellor's guidance on the visa file.
Your counsellor: We guide you through the visa file. The embassy makes the decision: nobody can guarantee a visa.
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Enrolling
The final enrolment steps are being completed.
You: Complete the final enrolment steps asked by the institution.
Your counsellor: We help with the last enrolment steps.
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Enrolled
Congratulations - you are enrolled!
You: Plan your travel and arrival.
Your counsellor: We celebrate with you.
If a visa is not granted, the tracker says so plainly and your counsellor talks through your options with you.
The document checklist
Every application has a checklist. Your counsellor marks each document received or needs fixing, and you upload files (PDF, JPG or PNG) from your phone or computer.
- Passport (photo page)
- Academic transcripts and mark sheets
- Certificates (SEE, +2, Bachelor)
- English test result (IELTS, PTE or other)
- CV / resume
- Statement of purpose
- Recommendation letters
- Financial documents
Want a printable list first? Use the free study abroad document checklist.
Good to know
Stage lengths depend on the university, the course, the embassy and how quickly your documents are ready, so we do not promise fixed times. Admission and visa decisions are made by universities and embassies: no consultancy can guarantee them. Your application details are private and only you and your counsellor can see them.
Application tracker: questions and answers
How does the application tracker work?
When you apply through our online portal, your application moves through 9 stages: Received, Profile review, Applying, Offer, Funds & documents, Acceptance, Visa, Enrolling, Enrolled. You see the current stage, a progress bar, a short explanation and what to do next. Your counsellor moves the application forward as each step is completed.
Do I need an account to see my own application?
Yes. Your application contains personal documents, so only you can see it after you sign in to the Apply portal. This page shows a sample so you can see what it looks like before you start.
Which documents does the checklist ask for?
The checklist covers: Passport (photo page); Academic transcripts and mark sheets; Certificates (SEE, +2, Bachelor); English test result (IELTS, PTE or other); CV / resume; Statement of purpose; Recommendation letters; Financial documents. Your counsellor marks each one as received or needs fixing, and you can upload documents (PDF, JPG or PNG) from your phone or computer.
Will I be told when my application moves to the next stage?
Yes. The portal shows notifications, and you also get e-mail updates for stage changes, document reviews and chat replies from your counsellor.
How long does each stage take?
It depends on the university, the course, the embassy and how quickly the documents are ready, so we do not promise fixed times. Your counsellor tells you what to expect for your own application.
What happens if my visa is not granted?
The tracker shows the visa result honestly and your counsellor talks you through the options. Visa decisions are made by the embassy, so we cannot guarantee them.
Can I apply to more than one university?
Yes. You can keep several applications open at the same time (up to 6) and follow each one separately.
Where is WI Education Consultancy?
WI Education Consultancy Lalitpur is at Yapa Bhawan, Damkalchowk, Pulchowk-13, Lalitpur, Nepal. We are open Sunday to Friday, 7:30 AM - 5:00 PM (Saturday closed).
Study abroad agency in Lalitpur: visit us in Pulchowk
WI Education Consultancy LalitpurYapa Bhawan, Damkalchowk, Pulchowk-13, Lalitpur, Nepal
Open Sunday to Friday, 7:30 AM - 5:00 PM (Saturday closed)
Phone 01-5440534 · WhatsApp +977-9851153463
Email info@wiec.edu.np
Ready to start?
Create a free student account to start your application, or book a free appointment and we will go through your options together. See also how applying online works and our study destinations.